General

The East Coast Championsips is a USAV sanctioned Event. All teams must be registered on AES and paid in full before the deadline to be accepted into the East Coast Championships  Please note that divisions may fill prior to the deadline. 

Refund Policy:
Teams PENDING that drop BEFORE 3/28/20-- Full Refund
Teams PENDING that drop AFTER 3/28/20-- Refunded all but $150
Teams ACCEPTED that drop BEFORE 3/28/20 -- Refunded all but $150
Teams ACCEPTED that drop AFTER 3/28/20 -- No Refund
Teams WAITLISTED that drop -- Full Refund

Special circumstances will be considered for a review of an individual team drop, but all decisions of the tournament director will be final.
Each entry fee must include a roster for each team to be filled online.

Event Policy

EM2 Housing has contracted with area hotels to offer discounted rates for this tournament. Booking rooms through the tournament housing website helps to ensure continued use of the convention center for future tournaments.

Visit https://www.advancedeventsystems.com/hotels to shop hotels online. Reservations open on December 2nd @ 8 am CST.

If you do not see enough rooms available for your team or your preferred hotel is sold out, please contact EM2 Housing for assistance immediately. 

EM2 Housing
Monday–Friday, 8am - 5pm CST
Phone - 1-800-603-0917
Email - em2housing@em2housing.com

Roster Disclaimer

Event Roster & Medical/Emergency Release Form Requirements:  
1. All players listed on the roster must be registered or members in good standing with their respective USAV member organization. 
2. All players must meet age classifications requirements. NOTE: Age waiver players are NOT eligible for qualification events and national competitions (National & Regional Qualifiers and the Junior Olympics)
3. All staff listed on the roster must be registered or members in good standing with their respective member organization.  A staff member listed on the roster for the team/club will be with the team/club at all times during while attending this competition. 
4. All coaches are required to be impact certified at a minimum.
5. A staff member listed on the roster for the team will be with this team and have in their immediate possession during this competition a complete and legible copy of the medical/emergency release form for each player listed on the official roster.
6. The team understands it is subject to any and all penalties for incorrect or incomplete information on this form or incomplete or incorrect results information. 
7. The roster for any team earning a bid will be frozen as submitted on this form.

Notes

All teams must be registered on AES, paid in full and meet the hotel requirements before the deadline to be accepted into the Northeast Qualifier.  Please note that divisions may fill prior to the deadline. 

Refund Policy:
Teams PENDING that drop BEFORE 3/28/20-- Full Refund
Teams PENDING that drop AFTER 3/28/20-- Refunded all but $150
Teams ACCEPTED that drop BEFORE 3/28/20 -- Refunded all but $150
Teams ACCEPTED that drop AFTER3/28/20 -- No Refund
Teams WAITLISTED that drop -- Full Refund

Special circumstances will be considered for a review of an individual team drop, but all decisions of the tournament director will be final.
Each entry fee must include a roster for each team to be filled online.


Division Changes:
Once a team has been accepted into the tournament in a particular division, they are locked into that division. If a team wishes to move out of the accepted division into another division, they will incur a $50 Move Fee. The division change will only be made is space is permitting and once the fee has been received. To change a division, the club director must email Julie Rife at julierife@ecvb.org. The online payment will be adjusted or you can mail a written request with a check for the appropriate move fee.

EM2 Housing has contracted with area hotels to offer discounted rates for this tournament. Booking rooms through the tournament housing website helps to ensure continued use of the convention center for future tournaments.

Visit https://www.advancedeventsystems.com/hotels to shop hotels online. Reservations open on December 2nd @ 8 am CST.

If you do not see enough rooms available for your team or your preferred hotel is sold out, please contact EM2 Housing for assistance immediately. 

EM2 Housing
Monday–Friday, 8am - 5pm CST
Phone - 1-800-603-0917
Email - em2housing@em2housing.com